College Weekend

College Weekend is a premier Fraternity leadership experience designed to educate chapter leaders and Alumnae Advisory Committee (AAC) members on best practices in their area of focus. Through a variety of “Colleges” and workshop sessions, the Fraternity provides chapter leaders and advisors with the tools, knowledge and skills necessary to excel in their officer position while learning, growing and connecting with fellow leaders from chapters across North America. 

January 24-26, 2025
Hyatt Regency St. Louis at the Arch

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Registration closes December 9, 2024.   

Event Information

College Weekend Program descriptions and Learning Outcomes

Program Description 
Ideal for Advisors within their first few years on an AAC, the Alumnae Advisory Committee College will equip participants with the knowledge, context and resources to best support today’s collegiate members and chapters. Participants will have the opportunity to network with Advisors across Pi Beta Phi and explore tools for confidently advising and mentoring collegians through the lenses of belonging, collaboration and friendship. 

Learning Outcomes 
By participating in the Alumnae Advisory Committee College, Advisors will be able to:
  • Utilize Pi Beta Phi’s Leadership Model to guide their actions and increase their awareness of AAC’s role in representing the Fraternity with the chapter they advise.  
  • Apply techniques to be a collaborator, listener and coach when addressing common issues facing Pi Beta Phi chapters.   
  • Increase their confidence in and knowledge of Fraternity resources and support structures.   

Program Description 
Are you ready to go beyond duties and deadlines to put servant leadership into action? The Chapter President's College will equip participants with procedures, best practices and resources to confidently take their chapter to the next level. From effective, inclusive communication to managing chapter business, we'll teach you how to serve in the best interest of your chapter and Pi Beta Phi.  

Learning Outcomes 
By participating in the Chapter President College, officers will be able to:
  • ​Practice servant leadership, active listening, and collaborative communication strategies to use with their Executive Council, Alumnae Advisory Committee, chapter and Panhellenic community. 
  • Identify opportunities for delegation and develop time management practices to assist in prioritizing and accomplishing Chapter President responsibilities. 
  • Understand their personal responsibility to uphold expectations of the Fraternity and lead their chapter through crisis and effective change management. 

Program Description 
As the saying goes, it’s not what you do, but how you do it. The Community Relations College will empower officers to develop a strategy for engaging their chapter members and local communities in meaningful ways. Participants will be challenged to evaluate their chapter’s philanthropic impact and strategic communication efforts to identify opportunities for growth. The track will focus on building meaningful community relationships and partnerships and serve as a springboard for putting plans into action. 

Learning Outcomes 
By participating in the Community Relations College, officers will be able to: 
  • Identify how to develop relationships with organizations and community partners aligned with chapter values. 
  • Articulate the difference between fundraising, service and philanthropy as key components of community relations. 
  • Assess their chapter’s communication and philanthropic efforts and identify opportunities for growth and development. 
  • Employ community relations practices that actively and effectively contribute to an inclusive and engaging member experience. 

Program Description 
Ready to take control of your chapter’s financial future? The Finance/Housing College is your gateway to understanding how the financial health of your chapter affects its overall success. Participants will discover their role in driving success and gain the insights and tools needed to lead with confidence. 

Learning Outcomes 
By participating in the Finance/Housing College, officers will be able to:
  • Identify and develop best practices in finance/housing that actively and effectively contribute to the overall financial health of their chapter. 
  • Educate members on Pi Phi’s financial policies and procedures and their financial responsibility to the chapter and the Fraternity. 
  • Address difficult member finance/housing situations while positively holding members accountable through policies and procedures. 
  • Understand the relationship between the Vice President Finance/Housing and the Vice President Operations. 
  • Understand housing policies and procedures as it relates to the Director Housing role, while serving as a mentor to them. 

Program Description 
Pi Phi’s Commitment to Diversity, Equity, and Inclusion is more than just words—it’s about creating an inclusive sisterhood where everyone truly belongs. But what does that look like in action? The Inclusion College is designed to empower participants with the tools to cultivate belonging, implement equitable practices and ensure every member feels included. In this engaging track, you'll explore ways to work with the Chapter Leadership Team to infuse inclusion into every aspect of chapter life, making our sisterhood stronger and more united. 

Learning Outcomes 
By participating in the Inclusion College, officers will be able to:
  • Discover the impact of personal identity in fostering diversity, equity and inclusion, and understand how their unique perspective contributes to creating a more inclusive sisterhood. 
  • Cultivate key skills that empower them to design and lead inclusive, engaging and collaborative programming, events and experiences that resonate with all members. 
  • Deepen their understanding of Pi Beta Phi’s Commitment to Diversity, Equity, and Inclusion, and explore actionable ways their chapter’s operations can align with and strengthen this vision. 
  • Develop effective strategies to evaluate chapter inclusion efforts, using meaningful data to drive initiatives and create valuable collaboration opportunities that enhance member satisfaction and belonging. 

Program Description 
Is your chapter struggling with participation? How about attendance at carefully planned ceremonies or sisterhood events? Or maybe, you’re looking for ways to reignite junior and senior members’ passion for Pi Beta Phi. The Member Experience College will equip you with the tools to delegate so you can focus on promoting a premier member experience from pledging to graduation. Through reflection, collaboration and action planning, this track will take your chapter’s satisfaction to the next level!   

Learning Outcomes 
By participating in the Member Experience College, officers will be able to:
  • Develop practices that effectively contribute to a premier and inclusive member experience.   
  • Discover opportunities for meaningful, values-based program implementation through sisterhood events and Leading with Values® seminars.  
  • Learn how to assess member satisfaction through the Annual Member Evaluation and adapt chapter practices and programming based on the results.    
  • Deepen their understanding of the Member Experience Team’s responsibilities and the tools needed to manage a team and delegate effectively. 

Program Description 
Day-to-day operations are essential to keep each chapter running smoothly. But what role do they play in ensuring long-term stability and success? The Operations College goes beyond managing chapter meetings and membership statuses to think critically about what leadership within a chapter can look like and how to ensure chapter operations help a chapter thrive.   

Learning Outcomes 
By participating in the Operations College, officers will be able to: 
  • Develop a deeper understanding of Pi Beta Phi reporting requirements and their impact on chapter operations.  
  • Support the Director Leadership through the steps of the elections process and promoting leadership development in the chapter.  
  • Conduct a collaborative bylaws and bylaws addendum review process including an equitable and inclusive points system.  
  • Identify and manage a variety of membership status changes.   
  • Define their role as the First Vice President. 

Program Description 
From building morale during Spirit Week to discovering the real-life application of recruitment skills, The Recruitment College will think beyond themes and decorations to provide the tools needed to help a chapter prepare for primary recruitment. Through brainstorming and roundtables, participants will learn how to make recruitment fun and meaningful for their members while defining and promoting their chapter brand. 

Learning Outcomes 
By participating in the Recruitment College, officers will be able to: 
  • Recognize recruitment as a year-round process and identify strategies to promote Pi Beta Phi outside of primary recruitment with a growth mindset.  
  • Explore and develop best practices for facilitating strong recruitment preparation that guides the chapter to recruit Potential New Members who share Pi Beta Phi’s values and contribute to our sisterhood.  
  • Gain confidence with the Preference round of recruitment. 
  • Identify and develop recruitment practices that effectively contribute to an inclusive member experience.  
  • Discover and enhance their leadership potential to better support the entire Recruitment Team through planning and execution of their responsibilities.  

Program Description 
Have you ever been curious about the “why” behind Pi Phi’s policies? The Risk Management College is designed to help participants build the skills and knowledge necessary to develop a tailored risk management approach for their chapter—partnering with other specialty teams along the way. Through group activities and idea sharing, participants will discover how to tackle tricky situations in event planning and member accountability while educating their chapter members on the “why?”.  

Learning Outcomes 
By participating in the Risk Management College, officers will be able to: 
  • Identify and develop best practices in event planning, policy education and member accountability that actively and effectively create a safe and inclusive environment for all members of the chapter. 
  • Define and create context for Pi Beta Phi policies and procedures. 
  • Articulate Pi Beta Phi’s event planning process and identify events that require Regional Team approval. 
  • Identify areas of opportunity for comprehensive policy and prevention education within their chapter. 
  • Gain knowledge and comfort in using Pi Beta Phi's member accountability process to help members engage in our values of Sincere Friendship and Personal and Intellectual Growth. 

SUNDAY WORKSHOPS 

In addition to College programming, attendees will participate in two workshop sessions of their choice on Sunday morning. During registration, you will be asked to select your top two preferences from the below list. Workshops will be determined on a first come, first served basis.  

Balancing Act: Prioritizing mental health for collegiate sorority women

Building Bridges: Strategies for stronger campus-panhellenic relationships

Career Confidence: How to leverage your sorority experience

Conquering Conflict: Navigating difficult conversations with confidence

Crafting your chapter brand: How to stand out and leave a lasting impression 

Delegation Decoded: Empower your team and unlock their leadership potential

Facilitation Foundations: How to guide groups with confidence and facilitate with flair

Home Sweet Home: Create a sense of belonging and build harmony in the chapter facility

Keys to Success: Finance/housing essentials for AAC

Retention by Design: Effective chapter operations for a sustainable sisterhood 

Safe Sisterhood: Risk management essentials for AAC  

The Power of YOU: Embracing your authentic self

Frequently Asked Questions

All Executive Council positions and AAC members are invited to attend College Weekend. Chapters may send as many attendees as they would like. Of course, there are some important considerations to keep in mind when deciding who your chapter should send.  
  1. Chapter budget. What funds are available to send a member? Registration and travel expenses are typically covered by the chapter.  
  2. Current chapter leaders. Who is likely to gain the most from the College Weekend experience and curriculum? Sending chapter officers makes the most sense for chapters hoping to get the most out of their investment.  
  3. Needs of the chapter. Which colleges (tracks) offer the most valuable information for your chapter?  

The best piece of advice: before determining whom your chapter should send to College Weekend, seek the insight of your AAC and, if needed, your Regional Team. Each chapter should participate fully in the Pi Beta Phi Officer Training Program in the Online Learning Center regardless of their participation in College Weekend. 

If a Vice President is unable to attend, one Director on their specialty team may take their place. It is recommended that an Alumnae Advisory Committee (AAC) member who is within their first few years serving on AAC attend. 

Every chapter officer and Advisor attending College Weekend is required to register for a track. Chapter officers should register for the College in their specialty area. Advisors must register for the Alumnae Advisory Committee College. Space is limited in each track, so register as soon as possible! 

You will attend your registered “College” on Friday and Saturday. While your College should be specific to your officer position, Sunday’s workshops are open to all attendees. During registration, you will be asked to select your top two preferences from a list of twelve workshops. Workshops will be determined on a first come, first served basis. 

All requests for attendee fee refunds must be made in writing to events@pibetaphi.org prior to 5 p.m. CST on December 23, 2024. Any request for registration substitution must be made in writing to events@pibetaphi.org prior to 5 p.m. CST on January 8, 2025. All substitutions must be for the same College Weekend track as the member originally registered. 

Please note, Pi Phi Headquarters is closed December 24-January 1; responses may be delayed.  

If chapter elections are not completed by the registration deadline, it is recommended the chapter’s Leadership and Nominating Committee select the member(s) they think should attend on behalf of the chapter.  

It is required for all officers to watch their training videos on the Pi Beta Phi Online Learning Center prior to attending College Weekend. 

All attendees must digitally acknowledge the Pi Beta Phi Event and Meeting Acknowledgement and Assumption of Risk form when registering for College Weekend. Pi Beta Phi is partnering with the Hyatt Regency St. Louis at the Arch to ensure all current norms of industry cleaning standards are being met during College Weekend.  

It is recommended that attendees test for COVID-19 and monitor any symptoms prior to departing for St. Louis. In the case that an attendee has tested positive for COVID-19 within 10 days prior to the event or is experiencing symptoms of COVID-19, such as fever, cough, or shortness of breath prior to departure for St. Louis, the attendee should not travel and shall not be permitted to attend the event.  


INSIDE THE EVENT

Go behind-the-scenes to see highlights from the event that showcase the fun, friendship and professional growth you can experience alongside fellow Pi Phi leaders

Questions?

Reach out to our Events Team—we're here to help! 

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